So … the event is coming up.
All permissions are in place.
Licences and insurances are sorted out.
You’ve done your risk assessment.
Now all that matters is that the event runs well and safely!
The key thing is that you have an events management plan. Here’s an example (click the lick or download from the right).
This sets out exactly how you are going to address and manage all the issues you identified during your risk assessment work and planning.
The events management plan should include your planning for contingencies (things which may happen within the event which you would need to address).
Also here or downloadable from the right is the events safety checklist the Council uses at events. You should make use of this before, during and after your event.
If there are any developments during the event that lead to a decision to change any significant aspect of the event management plan, it is good practice for these to be recorded. A simple example of a decision log is here (click the link or download from the right).
If there are any accidents or incidents during the event – or even near misses – these should be recorded in line with the normal procedures of the organisation responsible for the event.
Remember – the organiser of any event must take reasonable steps to satisfy themselves that those who will carry out all the work involved in the event have the necessary skills, knowledge and experience to do so in a way which secures health and safety.
If you are organising an event, you are responsible! The Events Safety Advisory Group will be happy to help by providing advice and information.
Contact us at firstname.lastname@example.org